How to Pack a Complete VR Kit For On-Site Client Design Consultations

Thanks to virtual reality technology, your clients can now review the designs without leaving the comfort of their home or office. Most architecture firms and design businesses easily schedule video call meetings and give them a virtual walkthrough. But, what if your clients asked you to assist them in person because it’s their first time to use VR? What would you do? You can invite them to your office’s VR room. Or, you can schedule a meeting with them and bring a portable VR kit with you.

A portable VR demo kit is necessary for every on-site consultation with the client. You can’t expect the client to have all the devices with them. You have to travel with everything that you need to show the client your designs.

Here are our best tips:

Choose between a tethered headset or standalone headset

The most important part of your VR kit is the headset. It’s either you give your client a VR experience using a tethered or a standalone headset.

Tethered headsets have wires and need a computer to function. These provide an extremely immersive and true-to-life VR experience. The best examples are HTC Vive and Oculus Rift headsets.

Now, there are standalone headsets that don’t have wires but have a built-in software. Headsets like Oculus GO and Quest are one of best ones out there.

On the contrary, there are standalone headsets that have no built-in software and needs a smartphone to function. These headsets only provide a stable 360° panoramic view of the immersive 3D environment. These are also the most affordable hardware in the market. Some of the best examples are Samsung Gear VR, Google Daydream, and Google Cardboard.

Understand that tethered headsets are harder to setup compared to standalone ones. But, the high-end hardware provides the best VR experience.

At the end of the day, the headset you bring depends on what’s available in your office or which headset your company plans to purchase.

Pack your VR Kit

The first thing to do is prepare a padded, water-resistant backpack that can carry your laptop, VR headset, and all the wires you need.

We broke down all the items you should put inside your bag:

For computer-powered (and standalone) VR:

  1. Tethered headset
  2. Laptop with powerful graphics
  3. Touch controllers
  4. Sensors
  5. Lens cleaning wipes
  6. Sanitizers
  7. Portable WiFi

If you’re using high-end tethered headsets, make sure you have a spacious meeting room. The VR experience will be life-like and the user will need space to move around.

For smartphone-powered headsets:

  1. VR Headsets (Bring extra in case there are more guests who wish to try)
  2. Compatible smartphone
  3. Phone charger
  4. Lens cleaning wipes
  5. Sanitizing hand wipes Extra Google Cardboards – these are a great gift to leave behind at your client’s office!

READ: Your Ultimate VR Headset Buying Guide

How to Pack a Complete VR Kit For On-Site Client Design Consultations

You’re all set!

See? Your VR Kit is easy to set up. Prepare it in advance and be ready for all the on-site design review meetings with your client.


Why is this important?

Virtual reality technology is a new technology and there are a lot of early adopters. You need to show them how this works so they know what to do next time. Educating your client also starts a domino effect. Soon, they’ll show your work with their friends and family.